AI Tool Data Retention Lookup
Know before your client clicks "Accept." A free, no-login reference of how 25+ popular AI tools handle data retention, model training, and compliance — built for MSPs managing SMB clients in healthcare, legal, and financial verticals.
Major chat, meeting, code, and CRM AI products
Healthcare, legal, financial, and general lenses
MIT-licensed dataset for client conversations
Zero email gate — use it in the field
This tool aggregates publicly available vendor documentation (privacy policies, trust centers, DPAs, and help docs) verified as of July 2026. AI vendor policies change frequently — several changed materially in 2025–2026. Always confirm current terms directly with the vendor and, for regulated data, obtain a signed Business Associate Agreement (BAA) or Data Processing Agreement (DPA) before processing PHI, privileged, or financial data. This is decision-support information, not legal advice. Verify the linked source before making a compliance decision. Risk tiers reflect Peach Security's methodology and your client's vertical, not a certification.
Data as of July 2026. Vendor policies change frequently — verify linked sources before client decisions.
Consumer vs. enterprise
Same vendor, different risk profile — this is the #1 MSP compliance gotcha.
Client vertical
Showing 21 of 21 tools · MIT licensed export · No login required
| Tier | ||||||||
|---|---|---|---|---|---|---|---|---|
Adobe Firefly / Acrobat AI Assistant | Business / Enterprise | No | ~12 hours | No | Conditional | Unclear | Medium | |
Canva AI (Magic Studio) | Free / Pro | Yes by default (opt-out) | Not published | No | Yes | Conditional | High | |
ChatGPT | Free / Plus / Pro | Yes by default (opt-out) | Until deleted | No | No | No | High | |
Claude Changed | Free / Pro / Max | Yes by default (opt-out) | Until deleted | No | Conditional | No | High | |
Cursor | Individual | Conditional | ~30 days | No | Yes | Unclear | Medium | |
Fireflies.ai | Business | No | Until deleted | Conditional | Yes | Conditional | High | |
GitHub Copilot Changed | Free / Pro / Pro+ / Max | Yes by default (opt-out) | ~30 days | No | Yes | Unclear | High | |
Google Gemini | Consumer (gemini.google.com) | Yes by default (opt-out) | Until deleted | No | No | No | High | |
Google NotebookLM | Consumer / Workspace | No | Until deleted | No | No | No | Medium | |
Grammarly | Business | No | Zero | Conditional | Yes | No | Medium | |
Grok (xAI) | Consumer (grok.com / X app) | Yes by default (opt-out) | ~30 days | No | Yes | Unclear | High | |
HubSpot AI (Breeze) | Business / Enterprise | No | Zero | Conditional | Yes | Yes | Medium | |
Jasper AI | Business | No | Until deleted | No | Yes | Unclear | Medium | |
Microsoft Copilot | Free (consumer) | Yes by default (opt-out) | Until deleted | No | Conditional | No | High | |
Microsoft Teams Premium + Copilot | Teams Premium + M365 Copilot | No | Configurable | Yes | Yes | Yes | Low | |
monday.com AI | Business | No | ~30 days | Conditional | Yes | Yes | Medium | |
Notion AI | Business / Plus | No | ~30 days | Conditional | Yes | Unclear | Medium | |
Otter.ai Litigation | Business / Enterprise | Conditional | Configurable | Conditional | Yes | Unclear | High | |
Perplexity AI | Free / Pro / Max | Yes by default (opt-out) | Until deleted | No | Yes | Unclear | High | |
Salesforce Einstein (Agentforce) | Enterprise (Trust Layer) | No | Zero | Yes | Yes | Yes | Low | |
Zoom AI Companion | Business / Enterprise | No | Configurable | Conditional | Yes | Conditional | High |
Adobe Firefly / Acrobat AI Assistant
Business / Enterprise
Canva AI (Magic Studio)
Free / Pro
ChatGPT
Free / Plus / Pro
Claude
Free / Pro / Max
Cursor
Individual
Fireflies.ai
Business
GitHub Copilot
Free / Pro / Pro+ / Max
Google Gemini
Consumer (gemini.google.com)
Google NotebookLM
Consumer / Workspace
Grammarly
Business
Grok (xAI)
Consumer (grok.com / X app)
HubSpot AI (Breeze)
Business / Enterprise
Jasper AI
Business
Microsoft Copilot
Free (consumer)
Microsoft Teams Premium + Copilot
Teams Premium + M365 Copilot
monday.com AI
Business
Notion AI
Business / Plus
Otter.ai
Business / Enterprise
Perplexity AI
Free / Pro / Max
Salesforce Einstein (Agentforce)
Enterprise (Trust Layer)
Zoom AI Companion
Business / Enterprise
How to Use This Lookup
- Start with the tier lens — flip between consumer and enterprise to see how the same vendor changes risk profile.
- Set the client vertical — defaults to General; switch to Healthcare for the strictest lens (no BAA = high risk).
- Filter and sort — narrow to tools that train by default, lack a BAA, or match your client's compliance requirements.
- Expand a row — read why the risk tier was assigned, the policy quote, MSP caveat, and linked vendor sources.
- Copy or export — generate a client summary blurb or download the MIT-licensed CSV/JSON for your records.
Perfect For
Shadow IT triage
Client asks “can we use ChatGPT?” — answer depends on which tier they clicked.
Healthcare MSP assessments
Instantly flag tools without a BAA or that train on meeting audio containing PHI.
Vendor renewal conversations
Show the consumer-vs-enterprise split before a client renews the wrong SKU.
QBR compliance documentation
Export sourced data for audit trails and client-facing risk summaries.
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